Repetitive manual work
People copy, reconcile, reformat, and chase the same information repeatedly.
Workflow Implementation Sprint
Improve one high-friction workflow—then prove it works.
The Pragy Workflow Intelligence Sprint is a focused engagement for organizations ready to redesign and pilot one operational workflow with clearer roles, better information flow, practical automation, human review, and measurable operating controls.
Start with a design blueprint or move into a bounded pilot build after scope, access, security, and ownership are confirmed.
Start with the AI Operations Opportunity MapImplementation-focused · One bounded workflow · Remote-first delivery
One bounded workflow
Process before technology
Human review and controls
Pilot measures and sustainment
The implementation gap
The workflow is the product—not the automation alone.
A technically working automation can still fail operationally when the process is unclear, ownership is weak, exceptions are ignored, data is unreliable, or users are not prepared to adopt the new way of working.
The Workflow Intelligence Sprint connects process design, information flow, technology, controls, people, and measures around one defined operational outcome.
Email-dependent handoffs
Requests, approvals, and exceptions become difficult to track and prioritize.
Fragmented data and tools
Spreadsheets, forms, lists, dashboards, and messages do not create one reliable workflow.
Automation without process clarity
Technical effort begins before business rules, ownership, and exceptions are stable.
Limited visibility
Leaders cannot easily see status, aging, bottlenecks, risk, or next actions.
Weak adoption and sustainment
A pilot launches without training, support ownership, measures, or a practical review routine.
Bounded implementation
Clear boundaries protect the pilot and the people operating it.
The standard Sprint is deliberately focused. A different or larger need can be qualified separately, but it is not implied by the public package.
The Workflow Intelligence Sprint is not
The operating system
Process, data, automation, decisions, and ownership—designed together.
AI is used only where it improves the workflow responsibly. The sprint does not force AI into a problem that is better solved through process clarification, conventional automation, analytics, or standard work.
What you receive
A working pilot package—not a disconnected prototype.
Current-state workflow and baseline
The starting process, roles, pain points, delays, rework, volume, and available measures.
Future-state workflow
A practical redesigned flow with clear handoffs, decision points, ownership, and expected operating behavior.
Requirements and business rules
Documented inputs, outputs, rules, exceptions, approvals, roles, data, and system needs.
Pilot solution or implementation blueprint
A configured bounded pilot for the Build Sprint, or a build-ready design package for the Design Sprint.
Human-review and control design
Defined approval, verification, escalation, exception, and accountable decision points.
Testing and acceptance package
Test scenarios, user acceptance criteria, issues, decisions, and release-readiness evidence.
SOP and user guidance
Practical documentation for the process owner, users, administrators, and support contacts.
Training and handover
Role-based training, ownership transfer, support responsibilities, and open-action review.
Pilot measures and sustainment review
Baseline, target, pilot evidence, adoption checks, and a 30-day sustainment review.
Illustrative workflow
See how a fragmented workflow can become a controlled operating flow.
Where the sprint can help
Focus on a workflow with real friction and an accountable owner.
Request intake and routing
Capture complete information, classify the request, assign ownership, and provide visible status.
Approval and escalation
Route approvals, define thresholds, track aging, and escalate exceptions.
KPI reporting and action follow-up
Collect performance information, prepare a review, assign actions, and track closure.
Quality issue preparation
Structure issue intake, organize evidence, support triage, and retain accountable human review.
Supplier or service exceptions
Identify delays or service risks, route them to owners, and track resolution.
PMO reporting
Collect project status, risks, dependencies, decisions, and actions using a consistent operating rhythm.
Document review
Coordinate submission, completeness checks, review, approval, and traceable closure.
Operational knowledge access
Help users find approved information while preserving source control and accountable use.
These are representative engagement shapes. They are not named client results, guaranteed outcomes, or recommendations to automate final accountable decisions.
Scope boundary
One workflow means one clear trigger-to-outcome path.
A standard Workflow Intelligence Sprint focuses on one bounded operational flow with a defined starting event, accountable owner, sequence of work, decision points, exceptions, and measurable outcome.
A standard workflow should generally include
- One primary trigger
- One accountable owner
- One business unit or site
- A limited number of user roles
- A defined outcome
- A manageable set of business rules
- A small number of approved tools or data sources
- A measurable pilot objective
Examples of one bounded workflow
- Employee or customer request intake through assignment and closure
- Supplier-delay identification through escalation and resolution tracking
- Weekly KPI collection through management-review action assignment
- Document submission through review and approval
- Quality issue intake through triage and accountable investigation assignment
- Project-status collection through risk and action reporting
- Purchase or service request through approval and visible status
- Recurring report preparation through exception review and sign-off
Not one standard workflow
Sprint method
From workflow definition to controlled pilot.
Fit and scope confirmation
Confirm the workflow boundary, owner, users, objective, systems, constraints, and decision rights.
Current-state discovery
Review the actual process, information flow, pain points, failure modes, measures, and exceptions.
Future-state design
Define the improved workflow, business rules, roles, controls, data requirements, and pilot scope.
Configure or prepare the build
For the Design Sprint, create the build-ready blueprint. For the Pilot Build Sprint, configure the approved workflow using the agreed tools and integrations.
Test with users
Run defined scenarios, capture issues, confirm acceptance criteria, and refine the pilot.
Train and transfer ownership
Provide role-based guidance, SOPs, support responsibilities, and handover.
Review pilot evidence
Compare the pilot with the baseline, assess adoption and controls, and agree the next action.
Production deployment depends on client approvals, technical access, security, licensing, data readiness, and the agreed statement of work.
Choose design clarity or a bounded pilot build.
Workflow Design Sprint
CAD $4,500
Approximately 2–3 weeks after complete intake and stakeholder availability
Clarify and redesign one workflow before committing to a technical build.
For: Teams that need workflow clarity before a technical build.
- One defined operational workflow
- One business unit or site
- One accountable process owner
- Up to four stakeholder interviews or working sessions
- Current-state process map
- Pain-point, delay, rework, and failure-mode review
- Baseline measure definition
- Future-state workflow design
- Role and ownership clarification
- Decision, approval, and exception logic
- Data and system requirement summary
- Automation and AI-assistance options
- Human-review and control points
- Implementation backlog
- Pilot charter
- Estimated implementation sequence
- One 75-minute design readout
- Branded workflow blueprint PDF
- Editable process and action templates where appropriate
Main output: Build-ready workflow blueprint.
Excludes: Configured automation, production deployment, custom software, Power BI development, API development, data migration, computer-system validation, enterprise architecture work, software licenses, travel and ongoing support.
Request the Design SprintWorkflow Pilot Build Sprint
Starting at CAD $9,500
Approximately 4–6 weeks after scope, access, security, and stakeholder prerequisites are complete
Redesign, configure, test, and transfer one bounded workflow pilot using approved tools and standard integrations.
For: Teams ready to configure and test one bounded pilot.
- One defined operational workflow, business unit or site, and accountable process owner
- Up to six stakeholder interviews or working sessions and five user roles
- One primary workflow trigger-to-outcome
- Up to two standard connected systems, tools, lists, forms, or data sources
- Standard connectors supported by the client’s approved environment
- One configured workflow, automation, or decision-support pilot
- One lightweight operational view or dashboard where required
- Current-state and future-state process maps
- Baseline and pilot success measures
- Business rules, exception design, human-review and approval points
- Role and ownership model
- Prototype or configured pilot
- Test scenarios and user acceptance testing support
- Issue and decision log
- SOP or work instruction and role-based user guidance
- Training session and handover package
- 30-day stabilization and sustainment review
- Final pilot outcome readout
Main output: A controlled, tested pilot and handover package.
Scope note: Final scope and price depend on systems, connectors, data condition, security requirements, number of roles, exception complexity, validation requirements, deployment model and client availability.
Request the Pilot Build SprintRegulated, Multi-System, or Enterprise Sprint
Custom scope
Timeline confirmed after qualification and technical review
For: Multi-site, multi-workflow, regulated or technically complex requirements.
Custom-scope triggers
- Multi-site or multiple business-unit scope
- More than two connected systems
- Custom APIs or ERP modification
- Complex data engineering, significant migration, or production-grade software development
- Regulated records, GxP, or validated systems
- Formal computer-system validation or advanced cybersecurity review
- Complex identity and access management or enterprise architecture review
- External vendor coordination
- Multi-language or large-user-population deployment
- Extensive change-management requirements
- More than one workflow
- On-site delivery
- Custom AI model development
Main output: A separately approved scope, delivery model and acceptance plan.
Excludes by default: Any unapproved integration, data migration, validation, software, travel or continuing support.
Discuss a Custom SprintGood fit
The strongest sprint starts with a bounded problem and accountable ownership.
Strong fit
- One workflow can be clearly named
- A process owner is available
- Users and subject-matter experts can participate
- The desired outcome can be measured
- Required systems are known
- The client can approve access and deployment
- The process is stable enough to pilot
- Exceptions and human decisions can be defined
- The organization is willing to test and refine
Scope review required
- Multiple workflows are bundled together
- No accountable owner exists
- The process changes daily without defined rules
- Data access or licensing is unknown
- The request requires custom enterprise software
- Regulated validation may be required
- The solution depends on many systems or vendors
- The desired outcome is only “use AI”
- Production credentials are expected through the website
Not sure whether the workflow is ready? Start with the Opportunity Map.
Measurement
Define what better means before building.
Measures are selected for the workflow and data available. No specific improvement level is guaranteed.
Pilot evidence and sustainment
Make work, exceptions, ownership, and follow-through visible.
The exact interface depends on the approved environment. These original examples show how a bounded pilot can support accountable review without replacing human decisions.
Tools selected for the workflow
Use the approved technology that fits the operating need.
The sprint is technology-aware but not technology-led. Depending on the approved scope and client environment, the solution may use existing Microsoft 365, Power Platform, Power BI, SharePoint, Lists, forms, approved AI services, standard connectors, or other suitable tools.
Tool names are examples, not requirements or endorsements. Compatibility, licensing, custom integration and security remain subject to scope confirmation.
Why Pragy Consulting
Operational discipline before automation—and sustainment after launch.
Pragy Consulting combines operational excellence, Lean Six Sigma, process automation, business intelligence, change management, project delivery, and practical AI-in-operations thinking.
The sprint begins with how work is performed and controlled. Technology is configured around a defined workflow, not treated as the workflow itself.
Delivered by the Pragy Consulting Founding Team
- Process and improvement discipline
- Data and Power BI capability
- Automation and implementation awareness
- Human review, change, ownership, and sustainment
From priority to pilot
Request a Sprint Using My Opportunity MapAlready completed the Opportunity Map?
The Workflow Intelligence Sprint can convert an approved pilot recommendation into a defined design or bounded implementation. Reuse the Opportunity Map findings, scoring, readiness gaps, governance requirements, and 90-day roadmap where relevant.
Illustrative sprint blueprint
Preview the complete pilot package.
Explore a fictional supplier-delay exception workflow covering current state, measures, future state, controls, solution concept, testing, handover and the 30-day sustainment review.
FAQ
Questions about the Workflow Intelligence Sprint
Is the Workflow Intelligence Sprint an assessment or an implementation?
It is an implementation-focused engagement. The Design Sprint creates a build-ready workflow blueprint. The Pilot Build Sprint includes a bounded configured pilot within the approved technical and operating scope.
Do we need to complete the Opportunity Map first?
No. Organizations with a clearly defined, owned, and measurable workflow may begin with a sprint. The Opportunity Map is recommended when priorities, readiness, or the right pilot are not yet clear.
What counts as one workflow?
One workflow has a defined trigger, accountable owner, sequence of work, decisions, exceptions, and measurable outcome. Multi-workflow or enterprise-wide scope requires separate scoping.
Does the Pilot Build Sprint include production deployment?
Only when production deployment is explicitly included in the approved scope and the client has completed security, access, licensing, testing, and release approvals. A pilot may otherwise remain in a controlled test environment.
Which technologies are used?
The tools depend on the workflow and approved environment. The sprint may use Microsoft 365, Power Platform, Power BI, SharePoint, Lists, forms, existing systems, standard connectors, or approved AI capabilities. No tool is applied by default.
Can the sprint include AI?
Yes, when AI provides a practical and controlled benefit such as classification, summarization, retrieval, or decision support. AI is not added when standard process improvement, analytics, or conventional automation is the better solution.
Can this be used in a regulated environment?
Potentially, but regulated, validated, or quality-critical scope requires additional review and custom scoping. The standard sprint does not include legal advice, compliance certification, or computer-system validation.
What information is needed?
The sprint normally requires a defined workflow, process owner, stakeholder availability, representative non-sensitive examples, business rules, available measures, high-level system information, and approved access arrangements.
Should confidential data be submitted through the inquiry form?
No. Do not submit passwords, unrestricted credentials, personal data, patient data, regulated records, or confidential production information through the website form.
Are software licenses included?
No. Software, platform, connector, hosting, or third-party license fees are not included unless explicitly stated in the approved scope.
What happens after the sprint?
The client may adopt the pilot, complete additional validation, scale the workflow, request a broader implementation, add a management-review system, or use internal teams to continue the roadmap.
Are results guaranteed?
No. Outcomes depend on workflow conditions, data, participation, technical constraints, adoption, controls, and client decisions. The sprint defines and measures the pilot but does not guarantee a specific financial or operating result.
Start with one workflow
Turn one operational bottleneck into a controlled pilot.
Request the Pragy Workflow Intelligence Sprint to clarify the workflow, redesign the operating flow, configure an appropriate pilot, and transfer ownership with practical measures and controls.
info@pragyconsulting.com · +1 (514) 404-5435
Inquiry and qualification
Request the Workflow Intelligence Sprint
Tell us about one workflow, the problem it creates, and the outcome your organization needs. Do not submit passwords, credentials, personal data, patient information, regulated records, or confidential production data through this form.
Use a short fit call to confirm the workflow boundary, owner, outcome, systems, and whether a Design Sprint, Pilot Build Sprint, or broader scope is appropriate. Book a Workflow Fit Call.
Information is used only to review and respond to this request. Do not submit credentials, confidential production information, regulated records, patient information, or personal data.